Notary Public Cardiff
I am a Notary Public offering my services in Cardiff and the surrounding areas.
I offer a Mobile Notary Service in Cardiff and Penarth, Bridgend, Barry, Newport, Swansea & Bristol.
I offer my services to private clients in their homes or other agreed location and to corporate clients at their offices or other agreed location.
Please contact me for a quote or to arrange an appointment.
Click on a link below for more information:
- What is a Notary Public?
- Notary services for individuals
- Notary services for businesses
- Notary fees and charges
- Identification requirements
What is a Notary Public?
Many people wonder what notaries do. Let us answer that for you in straight-forward terms. Notaries in England and Wales are independent lawyers who help the public in non-contentious matters, mainly validations for oversea transactions. As a Notary Public I will guide you through the process and ensure that all necessary steps are followed to authenticate the documents properly. Notaries Public are neutral and impartial witnesses, and their services add credibility and trust to the documents they notarise.
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Notary services for individuals
- Notary Public services for private clients cover a wide range of documents that require authentication and notarisation for use in foreign countries or other legal purposes. Some of the common types of documents I, as a Notary Public, can assist my private clients with include:
- Powers of Attorney: Notarising powers of attorney grants legal authority to someone to act on behalf of the client in specific matters, often required for international transactions or when clients are unable to be physically present.
- Property Transactions: Notaries may notarise documents related to property transactions, especially when dealing with foreign property in Spain, France, Bulgaria, Lithuania, Poland, USA or other countries worldwide as buyers/sellers.
- Legalisation by Apostille: If documents need to be used in countries that are party to the Hague Apostille Convention or require further authentication, the Notary can assist with Apostille legalisation process.The document may need to be submitted to the UK Foreign and Commonwealth Development Office (FCDO) for further verification and authentication. They will verify my, as the Notary Public's seal and signature to confirm its authenticity.In cases of UK issued marriage, birth, death, ACRO certificates, the Apostille is usually required to verify the official’s, who signed the documents (e.g. registrar), signature. I work with legalisation agents in London and Milton Keynes for premium/fast Apostille legalisation service. The legalised documents can be returned to you directly in the UK or by courier in most countries worldwide. Delivery charges will be advised to you with my quote or as soon as possible. For Apostille legalisation I will need to receive the original documents from you by post or you can drop them off in my office.
- Consular Legalisation: If the document is intended for use in a country not part of the Hague Apostille Convention, a further legalisation by the Consulate or an Embassy of that country is usually required. As a Notary Public, I can guide you through the consular legalisation process.
- Affidavits: Affidavits are written statements made under oath or affirmation, which may be required for various legal proceedings or when providing evidence in a foreign jurisdiction.
- Statutory Declarations: Similar to affidavits, statutory declarations are written statements made under oath, but they are typically used for non-contentious matters and can be used in place of sworn affidavits in certain situations.
- Certified Copies: Notaries can certify copies of original documents, such as academic degree certificates, passports, ID cards, driver’s licence, DBS police check certificates, medical letters and other documents, making them legally valid for use abroad.
- Consent Letters: When a child is traveling internationally alone or with one of the parents, a notarised consent letter may be required to show permission from the absent parent(s).
- Witnessing Signatures: Notaries can witness the signing of important legal documents, adding credibility to the authenticity of the signatures.
- International Business Transactions: For businesses engaged in international trade or commercial agreements, notarised documents may be necessary for various purposes.
- Name Change Deeds: Notaries can notarise name change deeds, which are often required for individuals changing their legal name.
- Application Forms and Declarations: Some foreign jurisdictions may require notarized application forms or declarations for student visas, work permits, or immigration purposes.
- Marriage Documents: In certain cases, documents related to marriage, such as affidavits of single status, may need notarisation by a Notary Public for use abroad.
- Handling Foreign Language Documents: Notaries may encounter documents in foreign languages. My working languages are Lithuanian, English and Russian, I also read and write in Spanish, therefore I will be able to assist you if the documents are in one of these languages. For other languages I may need to work with translators to understand the content fully. The translation services will be charged additionally and I will notify you of the total cost in due course.
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Notary services for businesses
- As a Notary Public, I regularly provide my notary services for businesses and other organisations in Cardiff and surrounding areas. Notary Public services for corporate clients encompass a broad range of documents that require authentication and notarisation for various commercial transactions, international business dealings, and legal purposes. Business clients often rely on Notary Public services to ensure the validity and recognition of important documents in foreign jurisdictions. Some of the common types of documents that a Notary Public can assist business clients with include:
- Commercial Powers of Attorney: Businesses operating internationally may need notarised commercial powers of attorney to authorise agents or representatives to act on their behalf.
- Handling Foreign Language Documents: Notaries may encounter documents in foreign languages. My working languages are Lithuanian, English and Russian, I also read and write in Spanish, therefore I will be able to assist you if the documents are in one of these languages. For other languages, I may need to work with translators to understand the content fully. The translation services will be charged additionally and I will notify you of the total cost in due course.
- Notarised Company Incorporation Certificates: Some countries may require notarised company incorporation certificates or articles of memorandum for foreign entities.
- Notarised Company Memorandum and Articles of Association: Some countries may require notarised company incorporation certificates or articles of memorandum for foreign entities.
- Certificate of Good Standing: Companies operating internationally may require a certificate of good standing, notarised to confirm their legal status and compliance in their home jurisdiction.
- International Contracts and Agreements: Notaries can notarise international contracts, commercial agreements, and memoranda of understanding to provide them with legal validity and enforceability in foreign countries.
- Corporate Authorisations and Resolutions: Notaries can witness and authenticate corporate documents, such as board resolutions, shareholder resolutions, and company powers of attorney.
- Company Formation Documents: When setting up a company in a foreign jurisdiction, certain formation documents may need to be notarised for official recognition.
- Intellectual Property Documents: Notaries can notarise intellectual property documents, including patents, trademarks, and copyrights, to protect and enforce intellectual property rights abroad.
- Financial and Banking Documents: Businesses may need notarised financial documents, such as letters of credit or guarantees, for transactions involving international banks or financial institutions.
- Licenses and Permits: Certain business activities or operations may require notarised licenses, permits, or applications for use in foreign countries.
- Legalisation by Apostille: If documents need to be used in countries that are party to the Hague Apostille Convention or require further authentication, the Notary can assist with Apostille legalisation process.The document may need to be submitted to the UK Foreign and Commonwealth Development Office (FCDO) for further verification and authentication. They will verify my, as the Notary Public's seal and signature to confirm its authenticity. I work with legalisation agents in London and Milton Keynes for premium/fast Apostille legalisation service. The legalised documents can be returned to you directly in the UK or delivered by courier in most countries worldwide. Delivery charges will be advised to you with my quote or as soon as possible. For Apostille legalisation I will need to receive the original documents from you by post or you can drop them off in my office.
- Export/Import Documents: Notaries can authenticate export/import-related documents, including bills of lading, certificates of origin, and invoices, for international trade purposes.
- Real Estate Transactions: Businesses engaged in international real estate transactions may require notarisation of documents related to property purchases, leases, and mortgages.
- Affidavits and Declarations: Notaries can notarise affidavits and declarations required for various business-related legal proceedings or compliance matters.
- Consular Legalisation: If the document is intended for use in a country not part of the Hague Apostille Convention, a further legalisation by the Consulate or an Embassy of that country is usually required. As a Notary Public, I can guide you through the consular legalisation process, please contact me to discuss your requirements.
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Notary fees and charges
This is a guide to how my charges are calculated. For an accurate estimate for the qork you require please contact me.
If the matter is simple, I will endeavour to charge a fixed Notary’s fee including VAT for my notarial services. Usually, such fee is set per document. If you require more than one document to be processed the fee for the second and every subsequent document is charged at a discounted rate.
For more complicated or time-consuming matters, the fee will be based on my hourly rate including VAT.
What do my notary fees cover?
The fee charged includes time spent on preliminary advice, customer due diligence checks and verification of details, drafting and preparation time, making and receiving telephone, video calls, my record keeping, correspondence written and received in all formats, including liaising with your lawyer/agent overseas (if any) to finalise the required documents and clarify their requirements. This is paramount to ensure your documents authenticated by me, as a Notary Public, are accepted and valid in the foreign jurisdiction and prevents from any unnecessary delays. My fee may also cover arranging apostille legalisation, consular legalisation and postage (as required).
Disbursements / additional charges to the above Notary’s fees:
Apostille legalisation or Consular legalisation
Some documents may require Apostille legalisation before they will be accepted for use in the receiving jurisdiction by obtaining an apostille through the UK Foreign and Commonwealth Office (FCDO) and, for some countries, additional legalisation is required through the relevant embassy or consulate (Consular legalisation). The cost of premium legalisation by an Apostille including agent’s fees is £75 (VAT exempt) per apostille, plus postage to and from the legalising authority (to be advised by email). The cost of posting the documents to you/another person by signed for post/international tracked and signed for post/courier will be advised by email.
Please note that my initial quote will include the processing and execution of initial documents, as agreed. If any additional work becomes necessary, e.g. redrafting, you sending additional documents for processing (e.g. additional certified copies of ID documents or other), etc., I will email you a revised quote, which will be subject to the fee per documents or my hourly rate including VAT, plus disbursements (if applicable).
If the meeting takes place outside my office, travelling fees will be applied including VAT/per hour. I will inform you of the total travel fee payable in addition to my Notarial fee and any other disbursements (if any) in advance. Exact amount will be advised by email when the location of attendance away from my office is agreed.
Translation / interpreting fees (if required)
In certain cases where a document in question is not in a language that my clients and I understand, the services of a translator may be required. When I receive your enquiry and any related documents, I will assess them thoroughly and ask you to confirm if you can speak, read or write in the language of the presented documents and understand their scope and content. It is very important for both, me and my clients, to understand the the documents being executed, and to ensure that I can arrange a professional translator to translate the documents for us. As such, additional third-party fees will be charged. However, I will notify you of any additional charges in writing in advance and will not proceed with the translation service until I receive your consent to do so.
If you or any witnesses (as required) have any difficulties with language during our appointment, I can arrange an oral interpreter to be present face to face or remotely via video link/telephone to assist us with any language barriers. I note I am fluent in English and Lithuanian, I also speak Russian, so if one of these languages is your preferred language for communication verbally or in writing, I will be able to assist you at no extra charge. However, if services of an interpreter are required, I will be able to arrange a professional and independent interpreter on your behalf at an additional cost. These fees will be advised to you in advance for your approval.
Postage / courier service
If you are unable to collect the final documents from my office , I can arrange them to be delivered to your preferred address by Royal mail or courier in the UK or overseas. The additional postage charges also apply if the documents need to be posted to the Foreign Commonwealth Office (FCDO) or our legalisation agents for Apostille legalisation or Consular legalisation. Any additional costs will be clearly communicated to you in writing seeking your approval before we proceed.
Value Added Tax (VAT)
My Notary’s practice KS Notary Services Ltd. is a limited liability company registered in England and Wales, which is also VAT registered. Therefore, VAT charges apply to my services (excluding legalisation by apostille, which is exempt). The prices and fees for any services provided or arranged by me and communicated to you in writing will include the VAT charge.
You can trust me that you will not incur any additional costs without your prior specific consent.
How to pay for my Notary Public services
Payment can be made by bank transfer, cash or card. Disbursements/additional fees (as above) are payable in advance with the balance due on appointment day before I can release the final documents.
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In order to comply with the mandatory regulations, I must verify the identity of every client and hereby request you to:
1. Send to me by email the following documents before our appointment; and
2. Bring the same original documents (not their copies) to your appointment:
· your valid passport; and
· a valid photo driver’s licence card (preferably, if available), or ID card (if any), or birth certificate, or any other official ID document; and
· a proof of current residential address (a bank statement, utility bill, issued in the last 3 months, the latest council tax bill).
For Businesses and other Organisations
If your company/organisation is registered in the UK, I will conduct the necessary checks through Companies House, the Gazette and Insolvency Register.
If your company is registered overseas, please provide one of the following documents:
· Certificate of good standing
· Certificate of incorporation
· Company extract from the local company register
If additional checks are required, I will notify you accordingly.
If you are signing the document(s) before me as a Notary Public, please provide evidence of your authority to act, which can be established through any of the following:
· Constitutional documents, such as the Articles of Association;
· Company extract listing the directors/members;
· Authorised signatory list;
· Board resolution/minutes of a meeting; or
· A valid Power of Attorney.
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